How to Conduct an Online Board Meeting

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Online board meetings are virtual ones that use a reliable video conference software. These meetings are conducted from home or other locations with internet connectivity. These meetings offer many benefits, including increased nonprofit governance as well as more efficient times for meetings and expanded participant diversification.

If you’re planning to hold online board meetings the first thing you should do is double-check local laws and regulations, and with your mission-driven organization. They are generally not permitted by the internal policies of some mission-driven businesses and organizations, and could be illegal in specific states or regions.

Participants should ensure whether their equipment is functioning properly prior to attending a virtual event (computer headsets, microphones, and computers). The person who is organizing the meeting must create an agenda and invite everyone to join. They must attach a copy of the agenda to the invitation to the calendar to ensure that everyone is aware and can provide notes, comments or feedback prior to the time. This will help streamline the process and increase participation.

During the meeting, board members must follow online meeting etiquette by turning off their cameras and speaking only when asked to speak. The chair of the board can solicit volunteers who would like to lead the discussion and then appoint as a notetaker. The chair of the board should conduct quick check-ins to ensure that everyone is on the same page and on the same page.

It’s important to follow up on any deadlines or action items that have been assigned in person or on the board platform. This will ensure accountability and allow the board to reach out to members who aren’t complying with their duties.