How to Successfully Hold Board Meetings

Board meetings are crucial because decisions made by your board – and which usually require the majority of or even all members to agree they can significantly impact your company. There are a lot constraints, but they’re not as complicated as you might think.

In general an effective board meeting requires a lot of effort and planning prior to the meeting. If your board members don’t feel that they have been completely prepared, they will struggle to engage in meaningful discussions during the meeting. This could lead to your decision-making process being slowed down or even derailled. To avoid this, it’s essential to mail your board packs a few days in advance of the meeting.

Your board chair should explain the ground rules at beginning of the meeting. This should be discussed with attendees (e.g. how long a discussion will last or how to make the decision). This helps everyone be aware of the rules and creates a positive, productive atmosphere.

The second part of the meeting typically involves reports being presented. These can include financial statements, progress reports or any other relevant information. The chair of the board must call out each member to attend, and ensure that a quorum has been established.

During this time, the board can also examine and discuss the minutes of the meeting that was held earlier. Once they are complete, they can be approved by the entire board. Afterward any announcements or news that are relevant for the meeting at hand can be shared. The president can also close the meeting or call it off.

you can find out more about the board software can help you with coordinating productive meeting